Vacation reimbursement

When an employee has an Hourly or Variable salary, it is possible to compensate for unused vacation days upon termination.

To ensure accurate calculation of vacation days for compensation, the employee must have a Resign date set in the system.

If you open the Time off balance report, you can see how many vacation days have been accrued as of the employee’s resign date.

By clicking on the number of days, you will be redirected to the Time off calculator, where you can view more detailed information about the vacation accrual.

After an employee is terminated, they no longer appear in the Time off balance report if accessed through the main menu.

To add vacation days compensation, navigate to the Crew > Time off balance report section and click Add to Payroll for the employee.

A window will open where you can select the type of compensation you wish to add to the balance. The system will automatically calculate the amount based on the specified rate.

Next, you need to return to the Payroll menu and click Run payroll for the system to recalculate the balance.

After that, the compensation for vacation is added to the salary. You can check these in the employee payroll details.

If an employee has a fixed salary and the company wants to compensate for vacation upon termination, this can be accomplished by setting the termination date to include the vacation days. The system will then calculate payment for these days as if they were regular working days.

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